Microsoft Outlook is a personal information manager
developed by Microsoft. Ms Outlook Application is inbuilt inside MS Suite. When user
install Microsoft office, by default all the application are installed that include Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook and
many other application programs.
Microsoft Outlook store data in two formats that are PST and
OST. PST stands for Personal storage table; Data are stored in PST format, when
users synchronize MS Outlook with web based account such as gmail.
OST stands for Outlook storage table, OST files are created
in MS Outlook when users synchronize MS Outlook with Exchange Server. MS
Outlook only synchronizes with Microsoft Exchange server.
Why to use MS Outlook?
Many users may not get the complete idea of MS Outlook, User
thought that when they can send emails directly through web based account(Gmail) then
what is need to synchronize MS Outlook with Web based account.
I agree with the user thought they can send emails through
web based account(gmail) directly. But sometimes user mailbox account data get so much
large that user has to free some of its mailbox size, in such case user either have to
delete emails from mailbox account or either user have to store emails
somewhere else, but no mailbox account provide any option to download emails from mailbox
account directly. To do this user have to use third party application, MS
outlook is a third party application that provide the facility to the user to
download emails directly and in the same format as they received or sent from
mailbox account. MS Outlook provide so much many facility to the user that user
can check its emails even when the internet connection is not available. It
also provides the option to the user to send Emails to any particular date and
time.